An edited excerpt from, ‘Getting to ‘yes’: Creating a compelling business case for distributed work technology - a new ebook from Topia’
HR and global mobility professionals know that they can't scale their global talent mobility, business travel and remote work programs without technology. However, they often face challenges in getting internal buy-in to implement technology solutions. With work location flexibility currently at an all-time high, relying on purely manual processes to manage various types of employee movement is becoming an increasingly unsustainable approach for companies.
For professionals who are used to managing distributed work compliance day-to-day, the need for technology to streamline operations, ensure compliance, and enhance the employee experience is usually clear. The challenge for these frontline professionals is not in recognizing the value of these solutions but in building a compelling business case that wins over organizational decision-makers.
How do you know when it’s time to invest in technology?
A common catalyst for businesses to start exploring digitization is when they realize that their current processes are no longer sufficient to support the scale or complexity of their distributed work program. As organizations grow and their workforces become more geographically dispersed, manual systems such as spreadsheets and email or legacy software systems can struggle to keep pace with a company’s needs, leading to errors and inconsistencies.
Deciding on the right time to use technology to automate key processes will depend on the specific needs of your business. You may want to consider upgrading to an integrated technology solution if any of the following applies to your organization:
➡️ You or your team spend more time on manual, repetitive, day-to-day tasks than on working with moving employees, strategic planning or dealing with unexpected problems.
➡️ Your distributed work programs are growing, with more employees on assignments, traveling or working remotely and this increase is becoming more difficult to manage with manual processes.
➡️ You notice your current processes are resulting in missed deadlines, errors in documentation, difficulties in tracking employee locations and statuses or missed steps.
➡️ There are changes in the regulatory environment, such as tax, immigration or legal changes, that make compliance more challenging and/or the risk of non-compliance more costly.
➡️ You’ve had ‘near misses’ when it comes to work location risk and compliance.
➡️ You or your team have received growing or ongoing complaints from employees about the handling of their assignments or business travel.
➡️ Morale is low in your team because of the amount of time spent on data entry and manual processes.
➡️ Your company has had to introduce new policies to deal with the additional compliance complexity across all forms of employee mobility.
A new ebook from Topia
Before you make an ask for technology from a senior decision maker, it is important that you fully identify your organization’s specific needs and how technology addresses your requirements. If you want to learn more about how to build a compelling business case for technology to manage your distributed work programs, Topia recently published a new ebook: ‘Getting to ‘yes’: Creating a compelling business case for distributed work technology’.
By reading the full ebook, you’ll learn about:
➡️ When you’ll know it’s time to invest in technology
➡️ Setting defined, measurable goals for your technology initiative
➡️ How to approach questions about return on investment
➡️ Presenting the value proposition to stakeholders
➡️ Overcoming common objections and securing buy-in
Access your copy by completing the form on this page.
